Automating invoicing is not a marketing line: it is a concrete answer to a regulatory constraint. Since 1 January 2026, invoices between VAT-registered businesses established in Belgium must be structured e-invoices, exchanged over the Peppol network, according to the FPS Finance. The YouInv invoicing software is built to cover that chain end to end. This article describes what it actually automates, with no promise of a quantified saving.
Key takeaways
- YouInv creates, sends, and receives Peppol BIS (UBL 2.1) invoices over the Peppol network, with no separate access point to contract.
- Bank reconciliation relies on Ponto and Powens to import your transactions and match them to your invoices.
- Payment tracking, reminders, and recurring invoices reduce re-keying between invoicing, banking, and accounting.
- Multi-company management lets self-employed people with several structures and accountants centralise their files.
What the YouInv invoicing software automates
An invoice goes through several stages: it is created, sent, received by the client, paid, then matched against a bank transaction and recorded in accounting. At each transition, the risk is re-keying the same data by hand. YouInv aims to remove that re-keying by linking these stages into a single flow.
In practice, the software covers four areas: exchanging invoices over Peppol, managing the invoicing cycle, bank reconciliation, and payment tracking. These areas share the same data, so you do not re-enter a client, an amount, or a due date from one module to the next.
Sending and receiving Peppol, natively
YouInv is connected to the Peppol network and handles both directions of the exchange. On the outbound side, the software generates your invoices in Peppol BIS (UBL 2.1) format and transmits them across the network to your client's access point. On the inbound side, it retrieves incoming invoices from your suppliers and presents them for validation and payment, with no re-keying.
This two-way flow matters: the Belgian mandate covers both sending and receiving structured invoices. A tool limited to sending leaves you without a solution for incoming invoices. YouInv includes a supplier-invoice module precisely to handle that inbound flow.
| Flow | What YouInv automates | |
|---|---|---|
| Outgoing invoices | Generates and sends Peppol BIS (UBL 2.1) over the Peppol network | |
| Incoming invoices | Retrieves inbound supplier invoices for validation | |
| Recurring invoices | Schedules invoices that fall due on a regular basis | |
| Payment reminders | Triggers reminders on unpaid invoices |
Because the Peppol connection is built in, you do not have to contract or maintain a separate access point. To understand what that connection is and how the network routes an invoice, see how to connect to a Peppol access point.
Bank reconciliation via Ponto and Powens
Once an invoice is sent, the question is whether it has been paid. YouInv automates that check through bank reconciliation. The software connects to your bank through two aggregators, Ponto and Powens, imports your transactions, then matches them to the corresponding invoices.
Assisted reconciliation replaces the manual tick-off of a statement against a list of invoices. Each imported transaction is checked against your invoices to separate what has been collected from what is still due. Tracking overdue invoices then becomes a direct consequence of the data, not a separate counting exercise.
What YouInv automates in the invoicing cycle
Peppol sending
Generates and sends outgoing invoices in Peppol BIS (UBL 2.1) format.
Peppol receiving
Retrieves incoming supplier invoices over the network.
Bank import
Transactions imported automatically via Ponto and Powens.
Reconciliation
Assisted matching of transactions to invoices.
Payment tracking
Identifies paid, partially paid, and overdue invoices.
Reminders
Reminders triggered on unpaid invoices.
A connected flow, from invoice to payment
The value of an integrated tool lies in the sequence. Rather than isolating invoicing, banking, and payment tracking in separate tools, YouInv links them so the same data flows without re-entry. Here is the typical journey of an invoice inside the tool.
- 1
Invoice created
You create the invoice from your saved clients and items.
- 2
Peppol send
The invoice goes out in Peppol BIS (UBL 2.1) format to the client's access point.
- 3
Transaction imported
The payment received is imported from your bank via Ponto or Powens.
- 4
Reconciliation
The transaction is matched to the relevant invoice.
- 5
Tracking and reminders
Unpaid invoices stay visible and trigger reminders.
This flow applies to a single company as much as to several. YouInv supports multi-company management: one user can administer several businesses from a single account. That helps a self-employed person running multiple structures, and an accountant tracking a portfolio of clients without juggling separate accounts.
Automate your invoicing with YouInv
YouInv creates, sends, and receives your Peppol BIS invoices, reconciles your payments via Ponto and Powens, and tracks overdue invoices.
Choosing YouInv with eyes open
Automating your invoicing does not mean swapping one PDF for another: it means connecting Peppol sending and receiving, banking, and payment tracking into a single flow. YouInv covers these stages end to end and keeps you within the default framework for Belgian B2B exchanges. The best way to judge a tool remains to test it on your own flows, with a real send and a real receipt.
Further reading
- E-invoicing software: the criteria for choosing
- How to connect to a Peppol access point
- Preparing for e-invoicing in 2026
What does the YouInv invoicing software actually do?
YouInv creates your invoices, sends and receives them in Peppol BIS (UBL 2.1) format over the Peppol network, imports your bank transactions via Ponto and Powens for reconciliation, tracks payments and reminders, and manages several companies from one account. The goal is to cut manual re-keying between invoicing, banking, and accounting.
Does YouInv both send and receive Peppol invoices?
Yes. YouInv is connected to the Peppol network and handles both flows: sending your outgoing invoices in Peppol BIS (UBL 2.1) format and receiving incoming invoices from your suppliers. This keeps you within the default framework for B2B exchanges between Belgian VAT-registered businesses since 1 January 2026.
How does bank reconciliation work in YouInv?
YouInv connects to your bank through the Ponto and Powens aggregators, imports your transactions automatically, then matches them against your invoices to show what is paid and what is still due. Assisted reconciliation replaces the manual tick-off of a statement against your invoices.
Can you manage several companies with YouInv?
Yes. YouInv supports multi-company management: one user can administer several businesses, which suits self-employed people running multiple structures and accountants who handle a portfolio of clients.
Do you need a separate Peppol access point with YouInv?
No. YouInv is connected to the Peppol network, so you do not have to contract or maintain a separate access point to send and receive your structured invoices.
